FAQ
Air-conditioning outside Normal Office Hours
Minor Works
Design Advice
Copies of Drawings
Signage and Name Plates
Energy Conservation
Safety and Accidents

How can I request air-conditioning outside normal office hours?

If you need air-conditioning outside normal office hours, please e-mail to eokllam@ust.hk 24 hours in advance. In the event of an emergency, please call the duty controller on 2358 6465.

Why is my office air-conditioned outside normal office hours when I have not requested it?

The academic building is air-conditioned in large zones, up to about 30 rooms per zone, so you may be "benefiting" as a consequence of another occupant's request. Because it is necessary to air-condition a whole zone in order to meet an individual request, users should think very carefully before making such a request.
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How do Minor Works get selected ?

Minor works are normally alterations or improvements to facilities which are funded from the University's recurrent budget. The University Grants Committee set a HK$2 million, limit on any individual project.

The procedures relating to the application, prioritisation and approval of minor works were approved by the University Administrative Committee in May 1995.

Schools and Branches are invited to submit proposals for Minor Works in June annually. Forms are available from your IDLP and FMO . The request must be prioritised by the Schools/Branches in order that the Minor Works Priority can merge the requests in an optimum sources, having regard to funding availability. A portion of the annual Minor Works allocation is set enrich for "small" jobs costing less than HK$30,000 which are handled on a first-come-first-served basis throughout the year.

Please use the form referred to above and have it endorsed by your School.
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How do I get design advice ?

Individuals or departments often need help in developing requests for facility modifications or adaptations. FMO employs a small number of design professionals for both architectural and building services work. Please contact Raymond Ho at e-mail (eorho) in the first instance.
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How do I get copies of drawings ?

Individual or departments often need drawings to help them develop facility or equipment layouts. Almost all our facility plans are available in digitised or hard copy format. Contact Raymond Ho at e-mail (eorho) for help.
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How do I get signs and name plates designed ?

Contact Stella Cheng our Technical Co-ordinator by e-mail at eostella.
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Energy Conservation

Almost the whole of the University's academic building is air-conditioned and artificially lit. We have progressively implemented facility energy related improvements but a major factor in any conservation program is the participation of occupants of the buildings. You can help by, for example, turning off lights when they are not required; reporting (Defect Reporting System) when rooms are too cold in summer; walking up one floor, or down two instead of using the lifts and; if you are a laboratory user, making sure fume hood sashes are closed whenever possible.

During summer we try to maintain indoor temperatures at 24.5°C ± 1°C

Indoor air quality is maintained by mixing outdoor air with indoor air. For much of the year outdoor air has to be cooled to provide the necessary degree of comfort but during winter this is not done. As the University has no space heating system, indoor spaces may feel cool in winter but this is a consequence of the low temperature of the incoming air. With relatively short and mild winters installing and operating a centralized heating plant is not economically viable but please be assured that the cooler indoor temperatures during winter are NOT the result of mechanical cooling.
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Safety and Accidents

The University's Health, Safety & Environment Office has produced a comprehensive Manual which is available in your department, laboratory and on-line through the Library database system. It is important to familiarise yourself with this document as prevention is better than care. If you notice unsafe working practices please report them by e-mail (eojerome).
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